Requirement:

In this blog, we will learn how to share records from Microsoft Dataverse to a user with the help of using an Unbound action in Power Automate, In Power Automate, an unbound action is a type of custom action that is not associated with a specific entity or record in a Dynamics 365 environment. It is a standalone action that can be called from any workflow or automation.

Implementation:

• Go to https://make.powerapps.com.
• Sign into Power apps.
• Click on “Flows” from the left navigation panel > “+New flow.”
• Select “Automated cloud flow.”

• Give a title to your flow.
• Search for the Microsoft Dataverse trigger “When a row is added, modified, or deleted.”
• Select the Microsoft trigger.
• Click on “Create.”

• Select “Added” in the Change type.
• Select an entity, we have selected an “Accounts” entity here.
• Select “Organization” in the scope field.
• Click on “+New step” for adding action.

• Search for “Perform unbound action.”
• Select Microsoft Dataverse action “Perform an unbound action.”

• Select “GrantAccess” in the action name field.
• In the target field enter entitylogicalname-plurarl(recordid) or entitylogicalname-plurarl/recordid.
• You can add the dynamic id of the entity, we have added a dynamic id.

• PrincipalAccess includes the user or team to which access will be provided and the Access Mask for the Privilege, in JSON format.
• Click on “+New step.”

Tips: In this blog, we gave an access to user, for giving an access to team use the code given below.

Principal access for team.

{
"Principal:"
{
"teamid":"",
"@@odata.type":"Microsoft.Dynamics.CRM.team"
},
"AccessMask":"ReadAccess"
}

• Search for “Initialize variable.”
• Select “Initialize variable.”

• Write “At” in the Name field.
• Select “string” in the type field.
• Write “@” in the Value field.

• Click on “+New step.”
• Search for “Compose.”
• Select “Compose.”

• Add PrincipalAccess JSON for sharing user.

• Use the dynamic id of “At” instead of using “@.”

Hope it helps! 

Power 365ing as usual! 

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